Abstract Submission Guidelines

The abstract submission phase ended November 5, 2018.

Following were the instructions for GLP OSM abstract submission and session participation. Note: Additional instructions for abstract submission were found at the top of the sessions page in Conftool as well as on the first page of the List of Sessions PDF.

Overall:  

  • Each conference participant may be presenting author to only one research presentation submission. This rule will be strictly enforced. Submissions for which the presenting author does not register for the conference in due time will be canceled.
  • Invited speakers are those that were invited by session organizers during the session submission process.
  • All abstracts will be subject to the full review process.
  • Abstracts are limited to 300 words.
  • Choosing a Session/Theme for your abstract: Choose your related conference theme among the three options provided. Each research session oral or flash presentation will be paired to a specific session based on peer review. Please note that abstracts may be placed in alternative sessions if deemed to be more suitable or the session is at capacity/not available.  Poster presentations should choose the appropriate theme and submit their abstracts to the “poster session.” The poster session will be an ‘all community reception event held on the first night of the conference.
  • Submitting an oral presentation and a poster: We will consider two submissions from one author in the form of an oral and a poster submission however, should space be limited, we will prioritize those who only have one submission. In this case, please clearly indicate in your poster submission which submission (talk or poster) you prioritize so that we may optimize based on your preference.  
  • If you are organizing or speaking in an innovative and immersive session you may still submit an abstract for one research session (flash or oral as determined on review by OSM Science Committee).

1. Research presentation sessions

  • Research sessions provide an opportunity for individual scientists to present recent findings of relevance to the conference themes. These sessions are 1.5 hours and will generally be comprised of five 15-minute presentations (12 minute talks + 3 minutes for Q&A) on related topics.
  • Session proposers identified and confirmed 2-3 presenters in their proposals.
  • The remaining slots will be allocated by the Science Committee based on submitted abstracts. Special consideration will be given to early career research contributions.
  • 10 minutes of each session is be reserved for a general introduction, synthesis or overall discussion led by the session chair or an invited stakeholder.
  • Based on the number of sessions and abstract submissions, some sessions may be requested to accommodate more than 5 talks with shorter time allotted to each presenter (i.e., “flash talk” sessions)
  • Session organizers may submit to present in their own session

2. Innovative and Immersive Sessions:

  • Innovative sessions are nontraditional conference sessions such as roundtable discussions with stakeholder participation (including policy-makers, non-governmental organizations, private sector representatives); panel presentations with opportunities for audience participation; World Café or other forms of open, interactive discussions; video, documentaries, photo, music and creative research communication formats; and games and crowdsourcing exercises.
  • We encouraged ideas for creative, innovative and experimental sessions during the conference lasting 1.5 to 2 hours.
  • If you are organizing or speaking in an innovative and immersive session you may still present in one research session (flash or oral as determined on review by OSM Science Committee)

3. Poster:

  • Poster presentations should choose the appropriate theme and submit their abstracts to the “poster session.” The poster session will be an ‘all community reception event held on the first night of the conference.
  • Additional guidelines on poster preparation will be online shortly.
  • See ‘overall guidelines’ above for additional instructions on poster submission.

4. Short trainings and workshops

  • Short training and workshop sessions of 1.5-3 hours will provide an educational opportunity on a specific topic such as a model, research approach and methods, or policy tool.
  • Half or all-day post-conference workshops will be held on Saturday, April 27th.